Tuesday, 22 March 2011

Week six - 07/03/11 - 13/03/11

Having finally chosen fruit as our venue the group were able to finally discuss the theme for the event.

It was decided the original Hollywood theme for the event would be unsuitable for the venue due to its limitations. Fruit is an alternative arts venue that gives of a theme grunge, underground arts scene and not that of a Hollywood film premier. The floor is plain concrete and not carpet, chairs and table available are not high status, the cloak room being obviously made out of wood that sticks out like a sore thumb.

Instead a new theme has been suggested this being a film magazine theme. This theme entails the two steel poles located in the centre of the space is covered in magazine cuttings from film and television magazines. Also another idea suggested was that each member of the group has a head shot taken for them similar to those used by actors, with the addiction of a personal quote to display at the event. This would help establish exactly whose night this is and who the members of the group are. This would also give guests a conversation starter and would give another area for audience members to focus on. This would further possible networking opportunities in a positive manner.

Also this it was confirmed that event had its first sponsor who would be willing to donate money to the event night in exchange for sponsorship. The sum of money would also be able to pay the venue hire costs outright. This reduces the personal cost to the group and giving the group more financial flexibility. However to receive this donation the group needed to setup a bank account so the check could be made payable to an account and that it could be referenced. I and another member of the group volunteered to setup the account for the group.

Considering this week’s progress it has been positive. With the venue now confirmed the group is able to decide the theme based on the venue. This has now meant that there is a more clear defined approach to the event development. Also with the money coming from the sponsor this may possibly up the group’s game as an outside entity is making an investment to the event meaning the group now have responsibility to uphold this agreement with the sponsor. What is important now is for the progress to continue into next week so that the momentum is not lost.

Friday, 11 March 2011

Week Five - 28/02/11 - 06/03/11

This week for the showcase module a meeting was held in which the venue discussion cropped up. During this discussion on the venue to possible locations were put forward. The first location was the Lincoln University campus located across the road from Hull College, and the second venue being Fruit.

Lincoln Uni:
The location was selected as a possible venue due to it having a cinema complex on campus which was available to students. Though I was not present at the investigation of the location, the group was impressed with the facilities available. Also with it being located closer to Hull College would be beneficial in that it would allow for minimal transport for any extra equipment.

The fruit space although located a bit further away from the college is a dedicated venue space designed for putting on events (whereas Lincoln is just a cinema complex). Also it sports a bar serving alcoholic and non-alcoholic beverages which may be beneficial in persuading people to attend. The facilities at fruit are also more designed to be flexible i.e. lighting rig, movable stage, and a professional PA system.

After considering both the pros and cons of both venues the group looked at the costs of both venues and what was made available at these costs.

Fruit would cost £250 to hire the space and all the equipment available, also it would pay for bar staff and for a bouncer to man the door. Also they would allow us to make changes to the space for our event. Lincoln university would cost £335 just for the cost of the cinema complex not including any other areas, or staff for the projector. It would cost an extra £200 to use the other facilities (an exhibition room) and to staff the projector. This combined with the lack of a bar, catering, and bouncer’s means that Lincoln University is too expensive for our budget.

This left only the Fruit venue which certain people in the group had disagreements with. However when this was put to the vote the majority voted on Fruit being the venue for the showcase.

Upon reflecting on this process of events it shows that although it has taken longer than expected to choose a venue for the event it has shown that we have considered all the options available to us considering distance, cost, capacity, catering/bar, space, and availability. Instead of simply jumping on the first ship we researched exactly what we wanted which has finally paid off in that the event now has a venue that will suit the style and feel of the event.