During week four a visit to the Fruit venue was organized for the group. This was done because the venue subject was beginning to lose momentum and this visit was meant to help give members of the group a better understanding of the proposed venue space. This investigation of the venue helped as it showed exactly how big the space was and see the state of the facilities. Most importantly though the visit allowed the group to get a feel of the venue and whether these “feel” would suit the “feel” of our event.
“To elicit inspiration, the professional event coordinator needs to “feel the place” by experiencing the venue” (Silvers, 2004, p65-66).
Photographs were taken of the venue (see below):
Whilst down there we were able to confirm capacity which was 130 seated. Also it was noted that the projector available was only 720p resolution not full HD. This would affect exactly what format the films would be filmed in however this was not an issue. What was a pressing issue at the time was that certain members of the group were unhappy with the venue at that time. This indecision made the group indecisive and was unable to collectively agree on fruit as a venue.
What is becoming apparent is that the lack of a venue for the event is holding up the other aspects of the production such as theme, planning of the event, contacting possible guests, sponsors, and fundraising. The Hollywood theme is what the group wants for the event however there are difficulties of visualising it with out a venue. Planning the event evening can only be done in rough form because no defined dates can be given. Contacting guests and sponsors would require that we have a definite date to give them so they may plan accordingly. Being unable to contact sponsors means that the group cannot plan any fundraising accordingly and is struggling to work out rough costing.
Silvers, J (2004) Professional Event Coordination. New Jersey, John Wiley and Sons Inc.